by mail to portagencyargostoli@gmail.com  &  ainos@otenet.gr

·   Passenger list in the Excel Form required by HCG (Hellenic Coast Guard) – all dates should be TEXT in the form 01/01/2001 (dd/mm/yyyy)

·   Crew list in the Excel Form required by HCG – all dates should be TEXT in the form 01/01/2001 (dd/mm/yyyy)

·   Waste items in the Excel Form required by HCG

·   Last 10 ports of Call in the Excel Form required by HCG          

·   Waste Declaration [Annex II] – as per attachment

·   Ship’s Itinerary

·   Ship’s Particulars

·   List of all ship’s certificates with expiry dates

·   ISPS

·         Maritime Health Declaration  

Please note that the Excel Forms required by HCG should be completed correctly as otherwise we won’t be able to upload them (see file correct completion of HCG Forms).

If your previous or next port is outside Schengen zone, please note that we will need the above Pax and Crew List (in 2 different forms of Excel that we will send you) at least 2 days in advance to be thoroughly checked by local coast guard and Local Immigration Office. Immigration officer will also come on board to stamp in or out RESTRICTED [VISA] passports ONLY. 

·   3 copies of Crew List                       [your own form]

·   3 copies of Passenger List             [your own form

            ·   2 copies of Stores List                     [your own form but please use our attached sample as front page by writing AS ATTACHED, stamped and signed]

             ·   2 copies of Crew Personal Effects  [your own form but please use our attached sample as front page by writing AS

ATTACHED, stamped and signed]

·  2 copies Bunkers [as per attached form]

·   2 copies of Master’s Declaration [as per attached form]
[All 4 above are the four sheets in the same excel file SHIP'S DECLARATION FILES]

·   2 copies of Security Weapons List [NIL LIST] 

·   2 copies of Ship’s Electronic Equipment

·   2 copies of Pharmacy List

·   1 copy of Maritime Declaration of Health

·   1 copy of Arrival Statement

·   3 copies of Ship’s Itinerary

·   1 copy ISPS

·   1 copy of a List of all ship’s Certificates with expiry dates

·   1 copy Waste Declaration [Annex II] - as per attachment 

·   If your previous port was a greek port, then we will need the ORIGINAL CUSTOMS papers, stamped and signed by the previous greek port Customs office [plus an extra photocopy of this whole package]

ONLY FOR YOUR FIRST CALL IN OUR PORT [EACH YEAR]

If your ship calls in Kefalonia for the first time [each year] then please see attached file EXTRA CERTIFICATES FOR FIRST CALL and attach these documents as well.

Permissions :

·   You are allowed to wash ship’s hull with fresh water only, no soap.

·   Painting is not allowed

·   Maintenance is not allowed
·   Chipping and Rust remover are not allowed

·   Hot works are not allowed [inside/ outside]

·   Lowering life boats is allowed for crew drill but not for maintenance.

·   Ship’s Whistle is allowed

·   PASSENGER TERMINAL available with free wi-fi , tourist information desk and WC.

·   Terminal Taxi Station: Available

·   First Aid Station : Available

·   Medical Emergencies : Available

·   Ship has to use own gangways